Guide · Technology stack review for small business
Technology Stack Review for Los Angeles Businesses
A technology stack review is a simple look at every software tool and subscription your business pays for: who uses it, what it costs, when it renews, and whether another tool already does the same job. Most small businesses find unused licenses, overlapping apps, and accounts nobody manages. This guide walks you through the review yourself, step by step, with no form required.
Guide · From SupportMax in West Los Angeles
Start here
1
List every tool you pay for
2
Find overlap and unused licenses
3
Decide keep, consolidate, or cancel
Questions? 310.331.8119 · Mon–Fri, 9–6 Pacific.
Plain-English help
Free, no form needed
Vendor-neutral
One accountable team
What to list
Four things to record for every tool
A simple spreadsheet is enough.
01
Owner
Who is responsible for the tool and who actually uses it.
02
Cost
What you pay, how many licenses, and how it is billed.
03
Renewal
When it renews, and how much notice you need to cancel.
04
Purpose
What it does, and whether another tool does the same job.
How to review
How to run your technology stack review
An afternoon for most small businesses.
Get a Free IT Assessment1. Find everything
Check card statements, invoices, and your Microsoft 365 admin center for every subscription.
2. Check usage
Compare licenses paid for with people actually using them, and note former staff still assigned.
3. Decide and act
Mark each tool keep, consolidate, or cancel, and put renewal dates on the calendar.
Your decisions
Keep, consolidate, or cancel
Every tool should land in one of three columns.
Consolidate
Does the same job
Two tools, one purpose
Features you already own
Fewer logins to manage
Plan the switch first
Cancel
Not worth keeping
Nobody uses it
Former staff licenses
Free trials that became paid
Export data before canceling
Microsoft explains how subscriptions and licenses work in Microsoft 365, and CISA explains why every tool you keep should be kept updated.
Often missed
The security side of too many tools
Every tool is another login, another place your data lives, and another vendor with access. Unused accounts and forgotten apps are rarely watched, which makes them easy targets. When you cancel a tool, export your data and remove access; when you keep one, make sure it uses multi-factor authentication. If you would like help, SaaS spend management covers inventory, renewals, and vendor negotiations.
Microsoft 365 management →How we help
How SupportMax helps with your technology stack
01
Software inventory
Subscriptions, owners, and renewal dates, including Microsoft 365 licenses.
02
Waste and risk review
Unused licenses, duplicate tools, and risky or unapproved apps.
03
Clear recommendations
What to keep, consolidate, cancel, or renegotiate, in plain English.
04
Renewal tracking
Ongoing renewal tracking and help with vendors. SupportMax may receive compensation from software partners if you subscribe.
From our clients
We had too many tools and subscriptions.
“Over time, we'd accumulated tools that overlapped or went unused. SupportMax helped us see what we actually needed.”
Juno Pinewood - Owner, Professional Services
They made it clear what to keep and what to cut.
“SupportMax reviewed our stack and gave us a clear picture of what was redundant. We cut a surprising amount of waste.”
Diego Alderstone - Operations Manager, Retail
Our stack is simpler and more useful.
“We've streamlined our tools and reduced what we're spending. SupportMax made the process straightforward.”
Talia Ravenwell - COO, Consulting
Printable version
Get the technology stack review as a printable worksheet
A printable version of these steps to use when you list and review your tools. Everything in it is already on this page.
[Download form placeholder] HubSpot form and approved PDF pending owner approval. Staging only; replace or remove before launch.
Working with SupportMax
One accountable team, clear next steps
Too many tools to sort through?
Call 310.331.8119, Monday–Friday, 9:00 a.m.–6:00 p.m. Pacific, and we will help you get a clear picture.
Questions
Technology stack review for small business: common questions
Have a question that isn't here? Call 310.331.8119 or schedule a free consultation.
What is a technology stack?
All the software and online services your business uses and pays for, from email and file storage to accounting and scheduling tools.
How often should we review it?
At least once a year, and whenever staff join or leave or a major tool changes.
Where do we find all our subscriptions?
Card statements, invoices, your Microsoft 365 admin center, and by asking each team what they use.
How much will we save?
It depends on what you find. We don't promise specific savings; the review shows where money and risk are going.
Can I download this guide?
A downloadable version is being prepared. Everything in it is on this page now.
Can SupportMax do the review for us?
Yes. See SaaS spend management, or start with a free IT assessment.
Get a clear picture of your tools
Call 310.331.8119, Monday–Friday, 9:00 a.m.–6:00 p.m. Pacific, or get a free IT assessment.
Prefer to call? 310.331.8119 · Mon–Fri, 9–6